Photography Session Request

If you are interested in having your photo shoot in the Garden, please fill out the form below. Please be sure to expand and review our Photography Policies and check the box to agree to these policies when you submit your form.

Photography Policies

The Ruth Bancroft Garden (RBG) is delighted that you are considering our location for your photos. To ensure a positive experience for you, while maintaining a pleasant experience for our many visitors, please be aware of the rules and guidelines outlined below. We are a nonprofit educational Garden and photography fees go to support our programs.

GENERAL POLICIES

  • Courtesy to Garden visitors must be observed by all photographers and their clients at all times.
  • All aspects of a photo shoot must remain on the pathways at all times. No person may walk, pose or set up photography equipment except on such areas.
  • Obstruction of Garden paths should be as limited as possible to allow for visitors to pass through. If obstruction is unavoidable limit the timeframe to 15 minutes.
  • No photographer, clients or equipment will be allowed in plant beds at any time.
  • Admission fees may be waived for photographers who visit the Garden to scout the premises for an upcoming photo session. Prior notice of the visit is required.
  • The Garden will not accept deliveries or be responsible for any personal property belonging to photographer or photographer’s client(s).
  • The Garden reserves the right to monitor a photo shoot to ensure compliance with these policies.
  • Dressing rooms are not available at the Garden. Restrooms should not be used as a dressing room. A one-person pop up tent dressing room is available on request. Please note this on the permit form.
  • Do not stand at the pond borders or in the pond.
  • Climbing of trees and walking into shrubbery or plant communities is forbidden.
  • No plant may be removed or permanently modified in any manner under any circumstances.
  • Tieback of foliage must be approved and done by an RBG gardener. Under no circumstances are guest allowed to alter plant foliage.
  • No decorations, temporary fixtures, or other objects may be affixed to plants, trees, woodwork, buildings or any architectural feature unless specifically approved in advance by the Event Coordinator.
  • Smoking is not allowed in the Garden under any circumstances.
  • Recreational consumption of alcohol associated with the photo shoot is prohibited.
  • Fireworks of any kind or any open flame devices are prohibited.
  • Nude photography or its near equivalent is prohibited.
  • Excessive noise or other objectionable behavior that hinders other visitors’ enjoyment of the Garden is prohibited.
  • RBG is not responsible for lost, mislaid or stolen property.
  • All guest/participants must exit the Garden by 4 p.m.
  • Violation of the terms of this agreement may result in cancellation of the photo session, in which case fees will not be refunded. Significant violations may result in the denial of future photography privileges.
  • Arrangements can be made for sessions to begin before opening hours or after the Garden closes. Any special arrangements must be made and approved two weeks in advance by the Garden Executive Director. Additional after hour fees will be applied. See “Fee” section of this document.

PROCESS

Full details of the request must be provided using the below Photography Session Request Form. All form submissions will be reviewed by our Event Coordinator. Once received and approved, you will be issued a photo pass via email. Upon arrival, you must check in at the admissions kiosk and present the photo pass using your mobile phone or a printed copy. Refer to fees outlined below.

CANCELLATIONS

In the event of rain, the photographer may choose to reschedule or cancel the shoot. If cancelled due to weather all fees will be refunded. RBG reserves the right to cancel any photoshoot reservation in case of emergency or Garden operational situation, as determined by the Event Coordinator. In such case, all fees will be refunded.

PHOTOGRAPHY CATEGORIES

General Photography

General Photography refers to visitors taking amateur photos. They can be individual pictures or quick very small group photographs. These types of photos are permitted during the Garden’s operating hours. All members of the party, including the photographer, are required to pay standard Garden admission fees and must be off the premises by closing time. Amateur photographers and artists may not use their Garden photos for any commercial use unless approved by the RBG executive director and we ask that you credit RBG.

Professional Photography

Professional Photography refers to a photo session with a professional Photographer for a special occasion such as a wedding, engagement or formal family photo. Requests for formal photo shoots must be submitted at least 2 weeks in advance. No walk-up requests will be granted. Full details of the request must be provided in writing by using our Photography Request Form below.

Commercial Photography

Commercial use refers to any photography for public distribution and/or sale. It includes but is not limited to: catalog shoots, advertising agencies, social media groups, public relations firms, marketing groups, and other professional groups shooting photography for use in display advertising, television and electronic commercials, brochures, product literature, etc. RBG reserves the right to approve on a case-by-case basis and under such terms and conditions as determined at the sole discretion of the RBG Executive Director. Full details of the request must be provided in writing by using our Photography Request Form below.

PHOTOGRAPHY FEES

General Photography

Garden Admissions $10 general/ $8 Senior & Student

Professional

Family/ Engagement/ Wedding/ Maternity. Every person entering the Garden will pay the appropriate admission fee, plus a $50 per hour Garden photography fee. Garden fee must be paid in advance, if shoot runs over, you are responsible to pay the additional charge at departure.

Commercial Styled Shoot

Fashion/ Product/ Photo Shoots – can only be booked after hours or when the Garden is closed and includes supervision by RBG staff. Flat fee of $1,000 for four hours, $200 for every hour after that.

Banner photo by Olivia Smartt