For Immediate Hire: Full-time Event Coordinator at The Ruth Bancroft Garden

Join the excitement at the Garden as we ramp up private event rentals and special Garden events with the opening of the new Visitor & Education Center!

Reports to: Executive Director
Classification: Exempt

Description:
Manage and secure event bookings by responding to rental inquiries in a timely fashion, leading tours of the Garden for prospective event renters, and handling any questions or concerns from prospects. Be the general project manager helping other staff to plan and deploy volunteers to help produce the Garden’s special events, listed below. Handle all communications/planning leading up to the event. On the day of the event, you will be the point person in charge of working with outside vendors for delivery, set-up, and clean-up. You’ll be responsible for handling any questions/concerns/needs of event renters or their guests in a graceful and attentive manner. We want RBG event renters and their guests to have a positive and pleasant experience, and you will have a huge role in making that happen. You will also help oversee the Garden and facilities during the event to prevent or lessen any possible damages.

Private events include weddings, baby showers, birthday parties, and more. Garden events include: The Sculpture Show opening party in June, 3rd Thursday Tequila Tastings (summer only), Art in the Yard, and Annual Fundraising Gala, Festival of Lights (late November-December weekends) along with other fundraisers and community events. Many of the larger events (Gala and Festival of Lights) are run by a committee of dedicated volunteers, so you will have an entire team of people working alongside you to boost the success of the Garden’s special events.

A large part of your job will be working with the public to ensure that they have a wonderful experience while at the Garden, and another large portion of it will be working with Garden and Nursery staff to coordinate event bookings, and address or respond to Garden related concerns.

Must be able to remain in a stationary position 50% of the time. Requires working in outdoor weather conditions and occasional transporting and moving of objects up to 30 lbs such as chairs and centerpieces.

About You:

  • Outgoing, people-person who loves the excitement of watching a special event come to life. Whether it’s a wedding, a retirement party, or a fundraiser, you enjoy taking the lead to ensure that the event is a positive and memorable experience.
  • Attentive, responsive, and dedicated
  • Hard-working, punctual, and reliable
  • College degree and 5+ years of event coordination preferred
  • Bonus points if you love of succulents, cacti, and drought-tolerant plants
  • About RBG:
    The Ruth Bancroft Garden is a world-renowned dry garden, housing a collection of succulents and drought-tolerant plants from around the world. Founded by Ruth Bancroft, who lived to be 109, the Garden is open to the public year-round. It showcases fabulous blooms during every season and highlights plant structure and texture in robust plantings. A new Visitor & Education Center is set to open in June of this year, and will allow the public to rent the Garden and building year-round for private events, weddings, and parties.

    To apply, please send your cover letter and resume to gretchen@ruthbancroftgarden.org.


    For Immediate Hire: Nursery Sales Assistant

    Schedule: 20-24 hours a week, including Sundays and variable other week days.

    Reports to: Nursery Manager
    Classification: Non-exempt
    Compensation: $15 per hour for a 3 month trial period, with potential increase awarded when position becomes permanent.

    Nursery Sales Assistant Responsibilities
    1. Support Daily Plant Sales
    • Greet all customers as they enter the nursery sales area. Answer questions as able, and direct more difficult questions to other nursery staff or Garden horticulturists.
    • Ensure that the retail side of the nursery is always stocked and staged. This includes the ability to assist with moving plants as needed.
    • Assist in receiving plant deliveries which requires lifting and moving plants.
    • As needed, process payments for purchases.

    2. Assist Plant Specialist with plant maintenance and care duties
    • Water the retail area 2- 3 times per week, or as needed.
    • Perform plant health activities on an as-needed basis.
    • Ensure all plants are properly labeled and have price tags.
    • Make soil bags & replenish stock on the nursery floor as needed.

    3. Support Yearly Major Plant Sales
    • Work RBG major plant sale events (generally on weekends).
    • Assist with organizing of plant sale areas the day before the sale and restocking during the sale.
    • Ensure plants are labeled and priced for the sale.
    • Install signage for plant groups for plant sales.
    • Other varies task that may be required to ensure a professional & successful sale.

    4. Additional Duties
    •Convey to all customers the benefits of RBG membership. Discounts, classes and social events etc.
    •Make visitors aware of RBG volunteer programs, both in the Nursery and the garden.
    •Support all RBG events held in the Garden. This includes but not limited to Plant Sales, social events and workshops.
    Other duties as assigned.

    Qualifications
    The ideal candidate must be a great salesperson, friendly, outgoing, and genuinely interested in plants, especially cacti, succulents, and other drought tolerant varieties. Must be able to lift and carry 50 lbs. and remain on feet for extended periods of time. Ability and willingness to work outdoors in all seasons. Working knowledge of the plants featured in the Garden and sales area helpful, but expertise not required. Must be able to take direction and work independently as required.

    To apply: Please send cover letter and resume to: Tracy Fletcher: tracy@ruthbancroftgarden.org


    Internship Opportunities

    The Garden offers internships to college students in the areas of horticulture, garden maintenance, nursery management, scientific illustration, marketing, development and education. Interns will receive hands-on training and experience in the areas of choice. Interns are needed at all times of the year!

    We will work with your college or university so you can earn credit for your internship. To find out which internships are currently available, please contact our Program Coordinator. To apply for a specific position, please send your resume and cover letter OR our Internship Application.

    With much appreciation, we recognize the Frances Whyte Horticultural Grants Program and the Bonita Garden Club for their support of our internship program. Their support has made it possible to offer real-world education to promising young adults in the areas of horticulture and non-profit education and management.


    WordPress Volunteer

    Now that our new website is up, we need assistance with uploading archived plant highlights. Garden Curator, Brian Kemble, is an expert in drought-tolerant plants and has featured plants from the Garden monthly since 2005. As a WordPress volunteer, you will assist us in posting past plant highlights to our new site. Must have experience in WordPress and knowledge of html preferred.

    Click here to apply.


    Become a Docent

    Do you have a passion for plants that you’d like to share with others? Would you like to deepen your knowledge of dry-adapted plants, water-wise gardening, and the cultural connections between people and plants? Then our Docent Program is where you belong!

    Docent Training happens every Saturday from 9am-12pm from November – April.

    For more information, or to enroll email anna@ruthbancroftgarden.org