For Immediate Hire: Full-time Event Coordinator at The Ruth Bancroft Garden

Join the excitement at the Garden as we ramp up private event rentals and special Garden events with the opening of the new Visitor & Education Center!

Reports to: Executive Director
Classification: Exempt

Description:
Manage and secure event bookings by responding to rental inquiries in a timely fashion, leading tours of the Garden for prospective event renters, and handling any questions or concerns from prospects. Be the general project manager helping other staff to plan and deploy volunteers to help produce the Garden’s special events, listed below. Handle all communications/planning leading up to the event. On the day of the event, you will be the point person in charge of working with outside vendors for delivery, set-up, and clean-up. You’ll be responsible for handling any questions/concerns/needs of event renters or their guests in a graceful and attentive manner. We want RBG event renters and their guests to have a positive and pleasant experience, and you will have a huge role in making that happen. You will also help oversee the Garden and facilities during the event to prevent or lessen any possible damages.

Private events include weddings, baby showers, birthday parties, and more. Garden events include: The Sculpture Show opening party in June, 3rd Thursday Tequila Tastings (summer only), Art in the Yard, and Annual Fundraising Gala, Festival of Lights (late November-December weekends) along with other fundraisers and community events. Many of the larger events (Gala and Festival of Lights) are run by a committee of dedicated volunteers, so you will have an entire team of people working alongside you to boost the success of the Garden’s special events.

A large part of your job will be working with the public to ensure that they have a wonderful experience while at the Garden, and another large portion of it will be working with Garden and Nursery staff to coordinate event bookings, and address or respond to Garden related concerns.

Must be able to remain in a stationary position 50% of the time. Requires working in outdoor weather conditions and occasional transporting and moving of objects up to 30 lbs such as chairs and centerpieces.

About You:

  • Outgoing, people-person who loves the excitement of watching a special event come to life. Whether it’s a wedding, a retirement party, or a fundraiser, you enjoy taking the lead to ensure that the event is a positive and memorable experience.
  • Attentive, responsive, and dedicated
  • Hard-working, punctual, and reliable
  • College degree and 5+ years of event coordination preferred
  • Bonus points if you love of succulents, cacti, and drought-tolerant plants
  • About RBG:
    The Ruth Bancroft Garden is a world-renowned dry garden, housing a collection of succulents and drought-tolerant plants from around the world. Founded by Ruth Bancroft, who lived to be 109, the Garden is open to the public year-round. It showcases fabulous blooms during every season and highlights plant structure and texture in robust plantings. A new Visitor & Education Center is set to open in June of this year, and will allow the public to rent the Garden and building year-round for private events, weddings, and parties.

    To apply, please send your cover letter and resume to gretchen@ruthbancroftgarden.org.


    Internship Opportunities

    The Garden offers internships to college students in the areas of horticulture, garden maintenance, nursery management, scientific illustration, marketing, development and education. Interns will receive hands-on training and experience in the areas of choice. Interns are needed at all times of the year!

    We will work with your college or university so you can earn credit for your internship. To find out which internships are currently available, please contact our Program Coordinator. To apply for a specific position, please send your resume and cover letter OR our Internship Application.

    With much appreciation, we recognize the Frances Whyte Horticultural Grants Program and the Bonita Garden Club for their support of our internship program. Their support has made it possible to offer real-world education to promising young adults in the areas of horticulture and non-profit education and management.


    WordPress Volunteer

    Now that our new website is up, we need assistance with uploading archived plant highlights. Garden Curator, Brian Kemble, is an expert in drought-tolerant plants and has featured plants from the Garden monthly since 2005. As a WordPress volunteer, you will assist us in posting past plant highlights to our new site. Must have experience in WordPress and knowledge of html preferred.

    Click here to apply.


    Become a Docent

    Do you have a passion for plants that you’d like to share with others? Would you like to deepen your knowledge of dry-adapted plants, water-wise gardening, and the cultural connections between people and plants? Then our Docent Program is where you belong!

    Docent Training happens every Saturday from 9am-12pm from November – April.

    For more information, or to enroll email anna@ruthbancroftgarden.org